How To Credential A Physical Therapist With Medicare Part B

What is the Difference Between Credentialing and Contracting?

Credentialing is the act of verifying a therapist’s licensure and other professional credentials.

Contracting is the act of signing a contract to become a provider with a specific third-party payer or employer.

This article should have been called “How to Contract with Medicare.”

5 Steps to Credential A Physical Therapist with Medicare

1. You must create your Medicare I&A account login
2. You must apply for a personal NPI (Type 1)
3. You must apply for an organizational NPI (Type 2) for your business
4. You must create a PECOS account
5. You must submit your initial enrollment through PECOS

1. Creating a Medicare I&A Account

Go to https://nppes.cms.hhs.gov/IAWeb/warning.do to create your Medicare Identity and Access account login. This will be your primary provider hub through which all of your Medicare contracting and NPI information will be stored.

If you do not already have an account you can create one.

If you find that while trying to create an account you are told that your social security number is already associated with an account, that means that a previous employer created an account for you and now you will need to regain access to that account.

Since these accounts are associated with your social security number they are exclusively your property and as such you should never share login information or password.

To content the Medicare I&A Customer support I have listed their information below:

External User Services (EUS)
PO Box 792750
San Antonio, Texas 78216
Phone: 1-866-484-8049
TTY: 1-866-523-4759
[email protected]

2. Apply for a Personal NPI

Next, you will create an account with NPPES where you will apply for a personal NPI.

If you already have a personal NPI then you will want to ensure that you have access to that NPPES account.

3. Apply for an Organizational NPI

Within your NPPES account, you may choose to apply for your organizational NPI. I have recorded a video tutorial covering this application below:

4. Create a PECOS Account

Now that you have created your Medicare I&A account, you have a personal and organizational NPI you are ready to create your PECOS account.

PECOS is the "Provider Enrollment, Chain, and Ownership System."

Documents Needed to Upload During Your Medicare Application

1. IRS CP 575 Letter
2. CMS 460 Participating Provider Agreement
3. Copy of a voided business check
4. Optional: If you are leasing space you will need a copy of your lease agreement

5. After Submission

Once you have submitted your application to credential a physical therapist with Medicare you will receive an email confirmation. 

If the person reviewing your application requires clarification or additional information you will receive an email and sometimes a telephone call requesting the information. You will have 30-days to provide the information or else the application will be rejected for lack or response.

5 Common Mistakes to AVOID:

1.) Make sure you have your CP 575 IRS Letter Ready to Scan and Upload - Click here for a sample: Click Here

2.) Be sure your business bank account name matches the business name listed on the CP 575 IRS Letter... EXACTLY!

3.) Be sure the name on your business NPI listing matches your CP 575 IRS Letter... EXACTLY!

4.) You will need to upload a copy of a VOIDed business check with your business name and bank name on the check. Electronic checks or temporary checks will not qualify.

5.) If you are leasing space to treat patients you will need to upload a copy of that lease agreement and that lease agreement must state that you have exclusive use of the space for your business.

* If you need to order business checks click on the Amazon link to the left or below this text. 

Paper Applications to Credential A Physical Therapist with Medicare

1. The CMS 855i is the individual enrollment for a sole proprietor or a sole owner.
2. The CMS 855b is the enrollment application for a clinic or group practice.
3. The CMS 855r is the reassignment of benefits.

NEW Offer - For $250 Tony and his team will complete your Medicare application for you.

Step 1: Complete the information on this Google Form Click Here

Step 2: Once all of your required information is received and reviewed you will receive an email requesting a connection via the Medicare I&A website.

What is included?

You will receive a personal Medicare provider number also known as your PTAN as well as a business Medicare PTAN.

BONUS: If you do not already have an organizational NPI for your business I will submit that application on your behalf.

What is not included?

If your business is a partnership or has more than one owner the additional charge for each additional therapist is $150 per therapist.

* Below is more information for therapists who wish to submit their own application.

Credential A Physical Therapist with Medicare Advantage

Medicare Advantage plans are considered Medicare Part C. A therapist who is contracted with Medicare Part B is not automatically contracted with Medicare Advantage.

Each Medicare Advantage policy is managed by separate companies and would require individual applications. Many of these payers use CAQH Proview for contracting.

How to Credential a Physical Therapist with Medicare Supplemental Insurance

Physical Therapists who are contracted Medicare providers do not contract with Medicare supplemental insurance plans.

These plans are only available to Medicare beneficiaries who have Part B coverage and will pay providers regardless of whether the provider is contracted with the plan or not.

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